Create schedules that work for your people and your business.
Building a schedule shouldn’t take longer than the shifts you’re planning. The right employee scheduling software brings structure and speed to staffing, combining real-time data with AI to produce workforce intelligence that shows you what’s really happening on the ground.
Forecasting tools predict demand down to 15-minute intervals. Intelligent automation recommends the best-fit people for each shift based on availability, skills, and compliance. Managers gain the clarity to act quickly, while employees remain engaged and empowered to choose when they work.
Whether you’re supporting a single site or a complex operation, smart scheduling helps you understand your workforce needs and connect them to your goals. The outcome? Accurate, efficient, and fair planning, designed to meet the moment and move with your business.
Employee scheduling software built for you
AI forecasting and demand matching
Machine learning algorithms analyse your volume trends, special events, and seasonal patterns to understand how to balance shifts with demand. Using people-first AI, our platform:
- Predicts workload demand in 15-minute intervals
- Adapts automatically to the latest data trends
- Improves cover based on workforce intelligence
Automated, rule-based scheduling
Simplify shift planning using AI configured to your needs. With rules-based automation for fatigue, compliance, and cost control, you will:
- Auto-assign shifts based on your workers’ skills, preferences and availability
- Comply with employment law using real-time alerts
- Create better schedules in just a few clicks
Mobile self-service for employees
Empower your people with the freedom to manage their schedules from anywhere, and on any device. They can:
- Swap shifts, submit their preferences, and receive on-the-go notifications
- Stay in control with real-time access and approvals
- Feel engaged and connected to your organisation, reducing absenteeism
Real-time shift management
Live visibility into staffing levels helps you understand what’s happening right now, so you can make changes in the moment. Our platform helps you build a high-performing organisation by:
- Adjusting schedules quickly in response to cover gaps
- Triggering manager alerts to keep everyone informed
- Ensuring the right team is always in place
Built-in compliance and governance
Stay on top of the red tape with automated rule-checking and built-in support for fair workweek laws, certifications, and fatigue rules. You will:
- Get ahead of breaches before they happen
- Provide adequate rest periods and enforce all overtime caps
- Keep your teams and business protected
Scheduling with vertical extensions
From hospitality to healthcare, different industries have different staffing needs. Our industry-specific solutions:
- Use multi-location, role-based cover modelling
- Sync schedules with labour standards and business goals
- Comply with all current industry regulations or certifications
Support you trust. Expertise you count on.
Confident outcomes start with personalised support, expert guidance, and a connected community. UKG brings decades of insight to help you move forward with clarity and impact.
Trusted by industry leaders
Turn data into workforce understanding
Workforce management
Reveal workforce insights to balance talent with productivity as you address pressing challenges.
If employees are working the schedules that they want, they enjoy coming to work,” “If you enjoy being at work, you’re taking better care of your patients, and there’s just overall happiness.
reduction in-contract staff achieved with advanced scheduling
Frequently asked questions about employee scheduling software
What is employee scheduling software used for?
Employee scheduling software helps organisations assign the right people to the right shifts based on availability, demand, skills, and labour rules. UKG scheduling software automates this process, reducing manual effort and improving cover across all roles and sites.
How does UKG use AI in scheduling?
Machine learning algorithms analyse historical and real-time data, including volume, events and past patterns, to generate accurate forecasts and shift recommendations. Our platform also powers features like fatigue prediction and compliance checks.
Can employees manage their own schedules?
Yes. With the UKG mobile-first platform, employees can submit availability, request time off, pick up open shifts, and swap with coworkers, giving them more flexibility and control over their schedules.
What industries is UKG scheduling built for?
UKG scheduling tools are designed for flexibility across industries, including healthcare, retail, manufacturing, hospitality and the public sector, helping leaders schedule with precision and with people in mind.
How does UKG reduce labour costs?
By aligning labour with demand through AI forecasting and real-time insights, UKG scheduling software prevents overstaffing, avoids unnecessary overtime, and improves schedule efficiency, ultimately protecting your bottom line and your workforce.
Shift-planning software that works with you
Build a schedule that works with your people and your business. When you understand your workforce — what they need, when they’re available, and what they’re capable of — you can align everything perfectly.
Planning shifts for a small business or a large enterprise? See how UKG employee scheduling software empowers your people, improves productivity, and creates more capacity for the work that drives success.